Artificial Intelligence Usage Policy

Policy on the Use of Artificial Intelligence (AI) and AI-Assisted Tools

Version: 1.0
Effective Date: 15/07/2025
Review: Annually or as needed

 

Authorship and Responsibility

 

Only a human may be listed as the author of an article. This follows from applicable copyright law (AI is not a legal subject) and from international recommendations of the Committee on Publication Ethics (COPE), Institute of Electrical and Electronics Engineers (IEEE), Association for Computing Machinery (ACM), and the policies of leading publishers. AI cannot sign a licensing agreement, provide informed consent, declare conflicts of interest, or bear ethical and legal responsibility.

 

Authors bear full responsibility for the accuracy of the text, data, images, and references, regardless of the tools used.

 

Categories of AI Use

 

Routine assistance includes spell-checking and grammar correction; automatic formatting; bibliography selection without generating annotations; and basic machine translation of a draft. Disclosure is not required for such uses.

 

Substantial generative or analytical assistance includes generation or significant paraphrasing of text; creation of images, tables, or code; preparation of literature reviews or digests; full translation of a manuscript; and AI-assisted data analysis. Disclosure is required for such uses.

 

Unacceptable use includes submitting AI-generated content as one’s own without verification; using AI to violate confidentiality (for example, uploading manuscripts or reviews to open public AI services); using AI to circumvent the peer review process (for example, generating responses to reviewer comments without proper understanding); delegating critical analysis to AI without human verification; or using AI to create multiple variations of one work for submission to different journals. Such use is prohibited.

 

How to Disclose Substantial Use of AI

 

In the manuscript text (for example, in the Methods or Acknowledgements section), authors should indicate:

  • the name of the tool, provider/organization, and version or access date;

  • which specific part of the work was performed by the tool;

  • confirmation that the authors reviewed the outputs and made the necessary corrections.

 

Example:

“Part of the article text was edited using the GPT-4 model (OpenAI, accessed 12 May 2025). All generated passages were reviewed and corrected by the authors.”

 

Reliability and Verification

 

Authors are required to check AI-generated content for factual errors, bias, fabricated references, or incorrect interpretations.

 

Confidentiality During Peer Review

 

Reviewers and editors must not upload manuscripts or parts thereof to open public AI services. If technical assistance is required, only solutions that guarantee confidentiality (local or enterprise systems) may be used, or prior approval must be obtained from the Editor-in-Chief.

 

Violations and Consequences

 

Failure to comply with this policy may result in rejection of the manuscript, publication of a correction, or formal retraction of the article, in accordance with the journal’s ethical standards and COPE recommendations.

 

Policy Review

 

This document is reviewed at least once a year, taking into account updates to international recommendations (from COPE, IEEE, ACM, etc.) and technological developments.

 

Quick FAQ

 

For Authors

 

Do I need to disclose the use of spell-checking/grammar tools or automatic formatting?
No. These are routine tools, and disclosure is not required.

 

I translated my article using a machine translator and then edited it. Should I report this?
Yes, if the translation covers a substantial part of the manuscript. Indicate the tool used and confirm that the accuracy was verified.

 

The model generated a paragraph or section. Does this need to be declared?
Yes. Any creation or substantial paraphrasing of text by AI is considered substantial use.

 

AI helped with data analysis or code writing. Should this be disclosed?
Yes. Describe which specific part of the analysis or code was performed by the tool.

 

Do I need to provide prompts and intermediate outputs?
The editorial board may request them if concerns arise. Keep these materials at least until the editorial process is completed.

 

Can AI be listed as a co-author?
No. Under copyright law and international ethical standards, AI has no legal personality: it cannot assume legal obligations, sign licenses, or declare conflicts of interest.

 

Where exactly in the text should AI use be disclosed?
In the Methods or Acknowledgements section. It may also be included in supplementary materials.

 

Does the journal check all texts for “AI generation”?
No. We rely on the integrity of authors and conduct selective checks.

 

For Reviewers

 

Can I use AI for stylistic improvement of my own review report?
Yes, provided that the manuscript content is not disclosed to an open public service. Use local/private solutions or obtain approval from the editorial board.

 

I noticed signs of improper AI use in a manuscript. What should I do?
Inform the editor in your comments. The editorial board will decide whether additional explanations from the authors are required.

 

May I upload the manuscript to a public AI service for a “better” review?
No. This violates the confidentiality of the peer review process.