Artificial Intelligence Usage Policy

Policy on the use of artificial intelligence and technologies with the support of artificial intelligence

 

 

1. General provisions

 

The journal of “Informatics. Culture. Technology” recognizes that artificial intelligence (AI) technologies, including generative models and large language models (LLMs), can be used to some extent to support scientific research and academic communication.

 

This policy defines the principles of ethical, transparent and responsible use of artificial intelligence tools in the process of preparation, review and editorial work. The journal adheres to the recommendations of COPE and international standards of academic publishing. 

 

The editorial board expects authors to be familiar with the editorial board's policy on the use of AI tools, which is set out below, before submitting a manuscript.

 

If authors have not properly familiarized themselves with the rules for using AI tools when writing and submitting a manuscript, this does not exempt them from responsibility for the undeclared or prohibited use of AI tools by the editors.

 

2. Authors' use of AI

 

Authors can use artificial intelligence tools to:

  • improving the language style, grammar and readability of the text;

  • grammar editing;

  • searching for sources for preliminary literature analysis;

  • visualization of original author's data in the form of drawings, graphs, diagrams or tables;

  • editing images by adjusting brightness, contrast, color balance, and text size.

 

3. Mandatory disclosure of AI use

 

The use of generative artificial intelligence tools that influenced the creation or significant editing of text, tables, figures, or other materials must be declared.

 

Disclosure should be provided in a special section before the list of references.

 

Example:

During the preparation of this article, the authors used [tool name, version] for language editing and text improvement. The authors checked and edited the results and bear full responsibility for the content of the publication.

Common tools (spell checkers, grammar checkers, citation managers) do not require mandatory disclosure.

 

 

4. Authorship and responsibility

 

Artificial intelligence tools cannot be listed as authors or co-authors of a manuscript.

Authorship may belong only to individuals who meet international authorship criteria and bear full responsibility for the scientific content of the work.

 

5. Prohibited use of AI

 

It is prohibited to use AI for:

  • generation of the article text, even its individual fragments, this applies to the entire article text, from the title and abstract to the conclusions;

  • using functions, tools or technologies of AI tools aimed at adapting text written by AI to the style of text written by a human;

  • fabrication or falsification of scientific data;

  • manipulation of results or images;

  • creating non-existent sources or citations;

  • distortion of scientific findings .

Violation of these rules may result in rejection or withdrawal of the article.

 

6. Using AI in images and visuals

 

The use of AI to create or modify scientific images, graphs, or illustrations must be clearly declared.

Such materials are only allowed if they are scientifically justified and transparently described in terms of how they were created. Manipulation of visual materials using AI is strictly prohibited.

 

7. Use of AI by reviewers

 

Reviewers are required to maintain the confidentiality of all materials received for review. In particular, reviewers are prohibited from uploading manuscripts or parts thereof to public or third-party AI services without the permission of the editorial board.

Reviewers are fully responsible for the content of their reviews.

 

8. Use of AI by editors

 

Editors can only use AI tools for supporting technical tasks, such as language support, metadata processing, or similarity checking.

All editorial decisions (acceptance, rejection, review, corrections) are made exclusively by humans. AI cannot replace editorial judgment.

 

9. Control and inspection

 

The journal editorial board may use AI-generated content detection tools, anti-plagiarism systems , and other methods of verifying the authenticity of materials (such as Pangram, Turnitin, etc.). However, the editorial board reserves the right not to send authors full reports on the use of AI tools.

Such tools are used only as aids and are not the sole basis for editorial decisions.

 

10. Policy Violations

 

Violation of this policy may result in:

  • manuscript rejection;

  • retraction of a published article;

  • notification of the authors' institutions or funding organizations;

  • other measures in accordance with COPE recommendations.

 

 

11. Policy Update

 

This policy may be updated periodically in line with developments in artificial intelligence technologies and international academic publishing standards.